Terms & Conditions

TERMS & CONDITIONS OF CONTRACT

FOR PHOTOGRAPHY SESSIONS AND SERVICES FOR SCHOOLS/ EVENTS – SARAH MANN PHOTOGRAPHY

By booking your photography session or services you hereby agree to the Terms and Conditions below.

These terms and conditions are between the Photographer Sarah Mann trading as “Sarah Mann Photography” and Client. These persons shall be defined as the person (client) making and confirming the bookings. It is agreed that the following terms set out the entire agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing. No third parties should be involved unless agreed between Customer and Photographer.

BOOKING FEE
Confirmation of your booking with Sarah Mann Photography shall only be accepted once the booking fee and/or the full balance has been paid for mini sessions.

PHOTOGRAPHY SESSIONS
The payment of any of the aforementioned charges confirms full acceptance of Terms and Conditions and secures the time and services of the Photographer. For full sessions, a non-refundable booking fee of £50 is charged upon booking. The fee is non-refundable, but the session can be transferred if necessary, due to illness, weather restrictions or unforeseen circumstances.
For mini-sessions, the complete fee is due upon booking.

BALANCE OF PAYMENT
The balance owed should be paid in full a week before the date of the photo session or event. The Client must make payment for all extra items ordered at the time of ordering. Prices for prints or additional digital images are available upon request.

PHOTOGRAPHY SESSION AND SUPPLY OF GOODS
The photo session timings and details are to be agreed upon beforehand in writing via email. The photographer will be notified by the client of any changes in writing. The finished and edited images will be produced and supplied to the client within two-six weeks unless otherwise agreed.

DISPLAY OF PHOTOGRAPHS
The Client hereby allows the Photographer to display any images taken at the Client’s session to promote business in advertising, brochures, magazine articles, social media, website, competitions, etc. The Client has the right to inform the Photographer (in writing) that permission has been declined. However, Sarah Mann Photography will always, out of courtesy request her client’s permission.

CANCELLATION
The Client may cancel this contract at any time by giving written notice to the Photographer but in doing so shall forfeit any booking fee (retainer) paid.

ARTISTIC LICENCE
The Photographer shall be granted artistic licence regarding the editing style, location used, poses, and the number of images taken shall be considered correct. It is the Photographer’s responsibility to choose and select the best images captured in the photo session and will delete blinks, test shots etc. Due to the changeability of the weather or the willingness of the client whilst on location, it may not be possible to capture all the images requested by the client.

UNFORESEEN CIRCUMSTANCES
This contract’s due performance is subject to alteration and cancellation by either party owing to any causes beyond their control. Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the Photographer will not be responsible for photographs that are not produced due to technical failure or adverse conditions.
Attendance – Due to unforeseen circumstances that the photographer is unable to attend your photography session/event, arrangements to re-schedule the appointment date/time or offer a refund of monies paid.
If the Client is more than 30 minutes late to the allocated appointment time or doesn’t attend and the Photographer hasn’t been contacted. It is within the photographers rights to cancel the session and the client will forfeit any monies paid.

PHOTOGRAPHIC STORAGE AND SUPPLY TO CLIENTS
The number of agreed finished and edited images will be relevant to the photography collection chosen. An online gallery will be provided to the client for selection. The Photographer ONLY supplies the finished and edited files. The finished and edited images are stored and held externally for six months from the date of the session, after which they are permanently deleted.

COPYRIGHT
The Copyright Act 1988 protects all professional photographers by giving us the exclusive rights to reproduce photographs from the session.
“Sarah Mann Photography” retains all copyright of her photography and reserves the right to use them for promotional or competitive purposes. All images remain the property of “Sarah Mann Photography” and are also protected by Copyright Laws. Photographs must not be copied, scanned, downloaded, emailed, reproduced, retouched in any way without Photographer’s permission. A Copyright Licence, and NOT a Copyright Release, is included with the high-resolution digital files.

EXPENSES
If the Client’s choice of location is requested it is the Client’s obligation to cover any Permit or Entry Fee, travel expenses for the photographer to attend if the location is more than 20 miles from Bolsover, Derbyshire.

GIFT VOUCHERS
Gift vouchers are available upon request. All gift vouchers must be used within twelve months from the date of issue. No refunds are available for the gift vouchers purchased and if failed to be used before the expiry date with “Sarah Mann Photography”
Gift vouchers are non-refundable and cannot be exchanged.

COMPLAINTS
The Client should first raise any complaints with the Photographer in writing within 21 days from the date the images were supplied to the Client.

GOVERNING LAW

This agreement shall be governed in accordance with the laws of England and the United Kingdom.

The Term’s and Conditions are deemed to be accepted by booking any photo session with Sarah Mann Photography.

Sarah Mann photography,
Bolsover, Derbyshire
Date: October 2021